[200William-EC SP67851] SP 67851 - Proxy Vote EGM Agenda for Replacement of Intercom - 15.12.2015
Patrick Rush
prush at stratatitle.com.au
Tue Dec 1 12:32:28 AEDT 2015
Dear Committee,
Please see attached a copy of the proxy vote EGM agenda that was posted to all Owners today.
George, can you please place a copy of the first 3 pages of the agenda on the notice board?
Kind regards,
Patrick Rush
Strata Manager
Phone: (02) 9266 2600 | Email: prush at stratatitle.com.au<mailto:northshore at stratatitle.com.au> | Address: PO Box 2727, Taren Point, NSW 2229
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STM Limited takes no responsibility for content included in this email when relating to a client matter.
Please view Vesture's full email communication disclaimer on our website - www.stratatitle.com.au/disclaimer/<http://www.stratatitle.com.au/disclaimer/>
Important Notice: Owners should be aware that all correspondence, including letters, facsimile transmissions and emails are retained on the file of your scheme and may be subject to inspection by owners and residents within your scheme, as well as prospective purchasers for any lot that may be for sale within your scheme. As such author discretion is advised.
From: Matt Perkins [mailto:matt at spectrum.com.au]
Sent: Monday, 30 November 2015 10:55 PM
To: Patrick Rush
Cc: ec at 200william.com
Subject: Re: [200William-EC SP67851] SP 67851 - Intercom Replacement & BMC AGM
Hi Patrick,
Here's the preamble for the EGM agenda.
Kind Regards
Matt
As some of you would be aware over the past 12 months we have been
having ongoing problems with the video intercom system at Marquis 200
William Street.
The system is designed to allow visitors to buzz an apartment and
tenants within the apartments to grant access to the building and also
permit lift travel to the appropriate floor.
As the current intercom system is no longer manufactured and parts are
not readily available it has been increasingly harder to maintain the
intercom system and as of last month the control system that allows
access to a tenants floor has failed and we have been unable to replace it.
To correct the problem the entire intercom system would need to be
replaced. This would include new main equipment and handsets for each
apartment. Competitive quotes for this have come in between $30,310 and
$33,110 funds that would need to be sourced outside the budget by need
of a Special Levy.
To negate the need for a Special Levy your Executive committee have come up
with a plan to upgrade the system at a vastly reduced cost by replacing
the existing system handsets with audio only handsets and replacing
the main equipment with a new more modern system. This will offer the
same functionality as exists now except for the ability to view on a
screen visitors as they buzz the apartments. Owners that would like to
retain the ability to have a video handset and be able to see visitors
as they buzz would be able to by purchasing a video handset at an extra
cost of $360 during the system upgrade. Owners that are happy to have
an Audio Only System would pay no extra for the change over.
To facilitate the change over to the new system an EGM is required with
a vote in the affirmative to the attached motions. If the motions do
not pass the EGM the EC will need to call for a new EGM with a motion
for a Special levy totaling $30,310 to replace the intercom with like
for like as required under the act.
We trust that you will find the proposed solution a great value for
money compromise that will not overly financially burden owners.
On 30/11/2015 2:49 PM, Matt Perkins wrote:
Hi Patrick,
That's where I thought we needed to go exactly. Great. I can get that to you by tomorrow mid morning no problem.
Matt
On 30/11/2015 2:34 PM, Patrick Rush wrote:
Hi Matt,
Thank you for your response, I have double checked and the best way to approach the below proxy EGM is to have a motion for removing the video option handset from inside each Lot, which is a special resolution as per the below section of the Act -
STRATA SCHEMES MANAGEMENT ACT 1996 - SECT 62
What are the duties of an owners corporation to maintain and repair property?
62 What are the duties of an owners corporation to maintain and repair property?
(1) An owners corporation must properly maintain and keep in a state of good and serviceable repair the common property and any personal property vested in the owners corporation.
(2) An owners corporation must renew or replace any fixtures or fittings comprised in the common property and any personal property vested in the owners corporation.
(3) This clause does not apply to a particular item of property if the owners corporation determines by special resolution that:
(a) it is inappropriate to maintain, renew, replace or repair the property, and
(b) its decision will not affect the safety of any building, structure or common property in the strata scheme or detract from the appearance of any property in the strata scheme.
There would then need to be a final motion to accept Teh quote (attached) from Tesnik Security to accept the quote of $15,870.00 + GST to install the intercom replacement, minus the video handsets which each Owner can elect to install at their own cost as per the attached quote.
If you are happy to provide some background preamble that would be great and would assist for myself to answer any questions posed to me by Owners after receiving the agenda.
Can you please get this to me by 12:00pm tomorrow for the agenda to be sent by tomorrow afternoon?
I will send an introduction email to you and the rest of the Committee by the end of the week and organise to meet with the Committee early next year.
Kind regards,
Patrick Rush
Strata Manager
Phone: (02) 9266 2600 | Email: prush at stratatitle.com.au<mailto:prush at stratatitle.com.au> | Address: PO Box 2727, Taren Point, NSW 2229
[cid:BEA4112D-982D-40A7-9E7A-95F7B76E7ACE at fritz.box]<http://www.stratatitle.com.au/> [cid:C9038DE0-22F0-48A5-82C9-2AAA48233316 at fritz.box] <http://www.facebook.com/StrataTitleManagement> [cid:E179D377-28C0-4C30-A8C6-AEA7CFCA04E5 at fritz.box] <http://www.linkedin.com/company/strata-title-management-stm> [cid:1950DB4B-6066-468B-8AD1-875EFBC4D48C at fritz.box] <http://www.twitter.com/STMStrata> [pinterest.png] <http://www.pinterest.com/STMStrata> [google_plus.png] <http://plus.google.com/+StrataTitleManagemenSydney>
Emailed Communication / Documents Disclaimer
STM Limited takes no responsibility for content included in this email when relating to a client matter.
Please view Vesture's full email communication disclaimer on our website -www.stratatitle.com.au/disclaimer/<http://www.stratatitle.com.au/disclaimer/>
Important Notice: Owners should be aware that all correspondence, including letters, facsimile transmissions and emails are retained on the file of your scheme and may be subject to inspection by owners and residents within your scheme, as well as prospective purchasers for any lot that may be for sale within your scheme. As such author discretion is advised.
From: Matt Perkins [mailto:matt at spectrum.com.au]
Sent: Monday, 30 November 2015 1:42 PM
To: Patrick Rush
Subject: Re: SP 67851 - Intercom Replacement & BMC AGM
Hi Patrick,
Thanks for your call. First the EC mailing list can be found at ec at 200william.com<mailto:ec at 200william.com> I will subscribe you so you get the details for future email's. You will also find a link emailed to you with the mailing list archive which has a record of EC correspondence back to about 2010.
The Current Intercom System provides Audio, Video and the ability to unlock the doors and lift to allow access to your floor.
The proposed system has Audio,Video and the ability to unlock doors and the lift to your floor. However it is proposed that the Audio only handset be the only handset that is supplied by the owners corporation to the owners. Owners who would like a Video handset installed can do so at their own cost.
Im of two minds if we need a second conditional motion on the first to raise a special levy in the case that the first motion is defeated. But it's my gut feeling not to as I think we are giving them a bit to much information that they likely will not read in any case. Confusing the issue.
Attachments look appropriate. I think there needs to be a bit of a background preamble of which im happy to write if you dont want to.
Kind Regards
Matt
On 30/11/2015 1:23 PM, Patrick Rush wrote:
Hi Matt,
Good to talk to you today.
Can you please confirm what the changes are from the intercom system currently installed and not operating to the proposed new system so i can make sure that the EGM agenda is correct?
Attached are the 2 documents which I would included in the proxy vote EGM.
Please confirm the above and I will organise the proxy vote EGM to be held on Tuesday 15th December 2015 and then we can organise to have the intercom replacement completed in late January 2016 and have notices sent to all residents and Owners to advise them on the intercom upgrade to try and alleviate the pressure for the Committee and George?
Kind regards,
Patrick Rush
Strata Manager
Phone: (02) 9266 2600 | Email: prush at stratatitle.com.au<mailto:prush at stratatitle.com.au> | Address: PO Box 2727, Taren Point, NSW 2229
[cid:BEA4112D-982D-40A7-9E7A-95F7B76E7ACE at fritz.box]<http://www.stratatitle.com.au/> [cid:C9038DE0-22F0-48A5-82C9-2AAA48233316 at fritz.box] <http://www.facebook.com/StrataTitleManagement> [cid:E179D377-28C0-4C30-A8C6-AEA7CFCA04E5 at fritz.box] <http://www.linkedin.com/company/strata-title-management-stm> [cid:1950DB4B-6066-468B-8AD1-875EFBC4D48C at fritz.box] <http://www.twitter.com/STMStrata> [pinterest.png] <http://www.pinterest.com/STMStrata> [google_plus.png] <http://plus.google.com/+StrataTitleManagemenSydney>
Emailed Communication / Documents Disclaimer
STM Limited takes no responsibility for content included in this email when relating to a client matter.
Please view Vesture's full email communication disclaimer on our website -www.stratatitle.com.au/disclaimer/<http://www.stratatitle.com.au/disclaimer/>
Important Notice: Owners should be aware that all correspondence, including letters, facsimile transmissions and emails are retained on the file of your scheme and may be subject to inspection by owners and residents within your scheme, as well as prospective purchasers for any lot that may be for sale within your scheme. As such author discretion is advised.
From: Roderick Smith
Sent: Monday, 30 November 2015 9:56 AM
To: Patrick Rush
Subject: RE: SP 67851 - BMC AGM
Hi Pat
Are you able to email Matt to discuss with him the new intercom system (I only spoke to him on Friday)? We need to arrange an EGM to upgrade the intercom
The overall strategy for them is:
- Main headset is video
- OC only installing audio, owner can opt in to video at their uplifting cost
- Special res under S65A to update common property required at an EGM
- EGM to be held by proxies
Kind regards,
Rod Smith
General Manager - Strata Operations NSW
Phone: (02) 9266 2600 | Email: rsmith at stratatitle.com.au<mailto:rsmith at stratatitle.com.au> | Address: PO Box 72, Strawberry Hills, NSW 2012
[cid:BEA4112D-982D-40A7-9E7A-95F7B76E7ACE at fritz.box]<http://www.stratatitle.com.au/> [cid:C9038DE0-22F0-48A5-82C9-2AAA48233316 at fritz.box] <http://www.facebook.com/StrataTitleManagement> [cid:E179D377-28C0-4C30-A8C6-AEA7CFCA04E5 at fritz.box] <http://www.linkedin.com/company/strata-title-management-stm> [cid:1950DB4B-6066-468B-8AD1-875EFBC4D48C at fritz.box] <http://www.twitter.com/STMStrata> [pinterest.png] <http://www.pinterest.com/STMStrata> [google_plus.png] <http://plus.google.com/+StrataTitleManagemenSydney>
Emailed Communication / Documents Disclaimer
STM Limited takes no responsibility for content included in this email when relating to a client matter.
Please view Vesture's full email communication disclaimer on our website -www.stratatitle.com.au/disclaimer/<http://www.stratatitle.com.au/disclaimer/>
From: Matt Perkins [mailto:matt at spectrum.com.au]
Sent: Monday, 30 November 2015 9:50 AM
To: Roderick Smith
Subject: Re: SP 67851 - BMC AGM
Hi Rod,
I have still not received any contact from new strata agent. Im running out of time to arrange the EGM to re-work the intercom and it's likely now our building will go through Christmas break without a working intercom.
Can you please ask our new manager to contact me so we can get this moving.
Matt
On 27/11/2015 3:42 PM, Roderick Smith wrote:
Dear Matt and Ben
Just to update, Pia has left STM.
I would like to call the BMC meeting for Monday 7th December at 2pm in the office of STM. Is this suitable for all? Please advise - agenda will follow.
Kind regards,
Rod Smith
General Manager - Strata Operations NSW
Phone: (02) 9266 2600 | Email: rsmith at stratatitle.com.au<mailto:central at stratatitle.com.au> | Address: PO Box 72, Strawberry Hills, NSW 2012
[cid:BEA4112D-982D-40A7-9E7A-95F7B76E7ACE at fritz.box]<http://www.stratatitle.com.au/> [cid:C9038DE0-22F0-48A5-82C9-2AAA48233316 at fritz.box] <http://www.facebook.com/StrataTitleManagement> [cid:E179D377-28C0-4C30-A8C6-AEA7CFCA04E5 at fritz.box] <http://www.linkedin.com/company/strata-title-management-stm> [cid:1950DB4B-6066-468B-8AD1-875EFBC4D48C at fritz.box] <http://www.twitter.com/STMStrata> [pinterest.png] <http://www.pinterest.com/STMStrata> [google_plus.png] <http://plus.google.com/+StrataTitleManagemenSydney>
Emailed Communication / Documents Disclaimer
STM Limited takes no responsibility for content included in this email when relating to a client matter.
Please view Vesture's full email communication disclaimer on our website -www.stratatitle.com.au/disclaimer/<http://www.stratatitle.com.au/disclaimer/>
--
/* Matt Perkins
Direct 1300 137 379 Spectrum Networks Ptd. Ltd.
Office 1300 133 299 matt at spectrum.com.au<mailto:matt at spectrum.com.au>
Level 6, 350 George Street Sydney 2000
Spectrum Networks is a member of the Communications Alliance & TIO
*/
--
/* Matt Perkins
Direct 1300 137 379 Spectrum Networks Ptd. Ltd.
Office 1300 133 299 matt at spectrum.com.au<mailto:matt at spectrum.com.au>
Level 6, 350 George Street Sydney 2000
Spectrum Networks is a member of the Communications Alliance & TIO
*/
--
/* Matt Perkins
Direct 1300 137 379 Spectrum Networks Ptd. Ltd.
Office 1300 133 299 matt at spectrum.com.au<mailto:matt at spectrum.com.au>
Level 6, 350 George Street Sydney 2000
Spectrum Networks is a member of the Communications Alliance & TIO
*/
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http://200william.com/mailman/listinfo/ec
--
/* Matt Perkins
Direct 1300 137 379 Spectrum Networks Ptd. Ltd.
Office 1300 133 299 matt at spectrum.com.au<mailto:matt at spectrum.com.au>
Level 6, 350 George Street Sydney 2000
Spectrum Networks is a member of the Communications Alliance & TIO
*/
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